The Procura+ Awards recognise three categories of excellence:
Sustainable Procurement of the Year, Innovation Procurement of the Year and Tender Procedure of the Year.
Read on for more information on the winner and runner-up in each category.
Organic Fruits and Vegetables
The City of Copenhagen is dedicated to ensuring its food and catering service is healthy, sustainable and appetising. The City has a target to supply 90% organic food across its 900 municipal canteens. In 2014 the municipality went to great lengths to ensure that bids for its fruit and vegetable contracts would include a variety of different sorts, varieties and types of fruit and vegetables.
Among other demands, tenderers were required to fill out “seasonal wheels” for the most commonly used products, demonstrating a variety of flavour characteristics and culinary applications, and reflecting a desire to strengthen biodiversity in Danish and foreign agricultural production.
Furniture for the Refurbished City Hall
When sourcing furniture for their newly refurbished City Hall, the City of Wageningen wanted to use the opportunity to accelerate the circular economy i.e. economy which meets the needs of the present without compromising the needs of future generations.
Suppliers were selected against very clear circular criteria (production in a sustainable way, not using toxic substances and no use of glue or staples) which were all verified. Other criteria included social return on investment, delivery without packaging and other kinds of warranties. The result was quality furniture, within budget, which can be reused over and over again.
Supply of Energy Efficient Luminaries and Lamps
In 2015, Transport for London (TfL) sought to reduce the whole life-cycle cost associated with lighting the expansive London Underground network.
With support from the EU funded Procurement of Lighting Innovation and Technology in Europe (PRO-LITE) project, TfL introduced a procurement approach which calculated a range of external costs as well as unit price, including installation, maintenance, energy use, carbon and cleaning costs. Indicative results suggest a 25% saving on whole life-cycle costs, and significant reductions in energy consumption. The TfL PRO-LITE Case Study can be found here.
TELEA-Homecare Technology Platform
TELEA is a home-assistance platform of the Galician Public Healthcare Service. It is integrated with clinical information systems which facilitates patient access to various care services from their home. Public Procurement of Innovative Technology investment made up 100% of the project budget.
The platform has been used to service patients suffering acute Chronic Obstructive Pulmonary Disease. It has resulted in a 13% decrease in mortality, and 97% of patients using the system agree it has improved their access to healthcare. By leading to an average 3.1 fewer primary care visits per patient, it has also reduced CO2 associated with travel.
Sustainable Reconstruction of the Motorway A6
Rijkswaterstaat (RWS) used a DBFM-contract (Design, Build, Finance & Maintain) to procure the works and services necessary to widen the A6 motorway.
The project team wanted the motorway to be energy neutral after construction, and therefore developed two instruments to calculate the CO2 equivalent emissions of the project: the CO2 Performance Ladder (demonstrating measures within the company and supply chain to limit emissions); and DuboCalc (calculating the sustainability value of design and materials).
RWS selected a tender using a combination of price and quality according to the EMAS (economically most advantageous submission) approach.
Corporate Cleaning Services
When procuring its cleaning services, the City of London applied GPP criteria to ensure only environmentally friendly and animal cruelty free products are used.
The resulting contract uses a range of innovative equipment such as cordless vacuums, pulse mopping, microfiber cloths, and chemical-free products, as well as trialling electric vehicles for its response teams.
Social outcomes are also an important aspect of this green cleaning contract, with all staff being paid the living wage, having access to training and opportunities for local volunteering.
The Procura+ Awards entries have all been of great value and we were delighted to receive so many great applications. A little information on each nominee and their tender can be found below:
Renewable Electricity with Additionality Criteria
The City of Lorient has set a ‘3x30’ target (30% CO2 reduction, 30% energy consumption reduction, and 30% of energy supplied from renewable sources) for its publicly owned buildings by the year 2020. Lorient was keen to ensure that the cost of renewable energy procured by the city would also be used to fund new renewable energy capacity.
The tender specifications included “additional renewable electricity criteria” when procuring 100% renewable electricity for 10 public buildings to ensure that the procurement would directly contribute to the development of new renewable energy capacity.
Mapping Sustainable Drainage Opportunities in London
The density and impermeability of London’s built environment, combined with heavy rainfall events and an aging sewerage system, means that the city is at risk of surface water flooding; a risk which is projected to increase in future due to climate change and further population growth.
The Greater London Authority aimed to quantify how and where sustainable drainage measures could help manage surface water and reduce risk of flooding and disruption caused by heavy rainfall. To do so they procured a spatial modelling service by Atkins Ltd to identify areas for installing sustainable drainage measures as well assessing the cost-effectiveness of various options. This is the first time a global city has mapped retrofit sustainable drainage opportunities
System for Electronic Manpower Lists (SELMA)
In order to ensure contractors complied with regulations on wages, working conditions and taxes, the City of Oslo procured SELMA; a cloud based software platform which monitors service contracts’ compliance. This new solution replaced paper-based process which was often difficult to administer.
Innovation procurement was key to SELMA. As no ready-made solutions were available on the market, and the interface with pre-existing IT systems was important, it was essential that supplier dialogue and negotiation was used. SELMA is now helping to reduce social dumping, tax evasion and other forms of economic fraud.
Sustainable facilities management contract, including catering
In 2014, the Royal Liverpool and Broadgreen University Hospital NHS Trust decided to use the retendering of its soft facilities management contract (cleaning, portering and catering) as an opportunity to deliver increased social value.
This was the first time that the UK’s Balanced Scorecard for Public Sector Food Procurement (BSc) was used, which asks bidders to meet sustainability aspects including; fair and ethical trade; inclusion of SMEs; employment and skills; local and cultural engagement; energy, waste and water management; variety and seasonality of food; and animal welfare & supply chain management.
Catering Services for School Canteens
When procuring catering services, the City of Lens wanted its school canteens to be able to provide a full meal service which is environmentally friendly, cost-effective, tasty, nutritional and organic. In addition, the City was keen to develop routes for farmers to sell directly to schools.
The procurement procedure set minimum standards with respect to each societal challenge, but also left the flexibility for bidders to propose their best offer. This resulted in the winning bidder meeting all award criteria as well as providing additional benefits, such as the use of biodegradable packaging for meals.
Ozonised Water and Noxite Air-Purifying Roof Membranes
Tampere Hall used a recent cleaning contract to acquire cleantech solutions which deliver financial savings and environmental benefits. For example, the procurement of an ozonator, which provides ozone water with disinfecting properties, means that detergents are no longer used in the cleaning of kitchen areas.
Installing noxite air-purifying membranes in the roof coverings has also allowed Tampere Hall to composite for CO2 emissions it has caused. So far, 5,175 square meters of bitumen roof has been installed, compensating for CO2 emissions equivalent to a journey of 597,115 kilometres.