ROTTERDAM

OVERVIEW

SPP IN ROTTERDAM

Rotterdam is the second largest city in the Netherlands and the second largest port in the world. The Rotterdam Sustainability Programme sets the ambition to become a clean, green and healthy city. The action plan encourages sustainable procurement practices to assist the transition to a more resource-efficient city and to shift markets onto a sustainable path SPP highlights. 


SPP HIGHLIGHTS

  • 100% sustainable purchases in 2015
  • Low-emission standards for vehicles and machinery used in construction tenders
  • Energy performance contracting leading to 30% energy savings in public swimming pools
  • In 2015 the city purchased another 10 electric vehicles and 66 plug-in-hybrids
  • Since 2012 the city promotes fair-trade and buys 100% fairtrade coffee
  • All wood products originate from responsibly managed forests
  • Achieved 50% reduction of environmental impact through life cycle performance criteria for concrete paving materials
  • 100% of PVC sewage pipes are being recycled at the end of life
  • CSR activities of our workwear supplier are continuously monitored and evaluated according to ISO26000 standards

    SPP TARGETS

    • 100% sustainable purchases
    • 100% implementation of national minimum environmental standards
    • 40% energy reduction in community buildings by 2030
    • Zero emission delivery of goods and services by 2020
    • Installation of rooftop solar panels on 7 public buildings and 70 schools
    • Fleet expansion/ replacement with 25% cleaner vehicles in 2018, all-electric when possible
    • 50% reduction of embedded environmental impact within construction materials
    • 2 tenders that take a circular approach examining the potential for reduction, a form of reuse, buy-back or recycling programme

      650k

      Population

      10k

      Employees

      2013

      Date joined

      CONTACT

      Léon Dijk

      Advisor Sustainable Development and Procurement

       

      WEBSITE (Dutch)

       

      More information? Email procurement@iclei.org  

      IN ACTION

      SPP POLICY AND STRATEGY

      The City of Rotterdam is strongly committed to focus on sustainable solutions in its solicitations to reduce the environmental impact, as well as to achieve other societal and economic benefits.  According the Dutch central government’s policy and action plan on SPP, municipalities should comply with a 100% sustainable procurement by 2015. This implies a dedicated implementation of minimum sustainability requirements in certain procurement categories. These criteria are accessible through the PIANOo portal on SSP, the national association for public procurers. In addition, Rotterdam adopts a strategy to identify other categories of procurement that have high potential of environmental savings.


      PROCURING IN ROTTERDAM

      Rotterdam has an annual procurement budget of around €1,3 billion. It uses a centralised procurement system in most of its operating areas. There are two specialised procurement teams that assist budget holders to find the best goods and services in the fields of facility management (office supplies, social services etc.) and construction (materials, vehicles, etc.) The procurement of works is done by the engineering department.


      SPP ROLES AND RESPONSIBILITIES

      Rotterdam’s principal is that leading by example starts with the budget holder, procurement official and sustainability specialist. All parties should take a deliberate approach to implementing green criteria by insisting on transparency and using acquisition methods that transcend the parochial lowest bid method. The Rotterdam approach for modelling SPP processes highlights responsibilities assigned to actors and organisational structures, shown in the figure.


      LIFE CYCLE COSTING

      Rotterdam is engaged in progressively implementing concepts of Life Cycle Analysis and Total Cost of Ownership and value engineering. Tenderers may be challenged to make a distinctive bid with a high sustainability content, including aspects like halftime, social return on investment and maximum emission levels.


      SUPPLIER ENGAGEMENT

      The city requires ISO14001 certification or an equivalent like the Envirometer developed by the Stimular Foundation. This foundation was set up in 1990 by the business community and government agencies in the Rotterdam region. Now Stimular is successfully encouraging small and medium-sized enterprises (SME) and similar organisations to adopt sustainable management practices in a growing number of regions in the Netherlands.


      CIRCULAR PROCUREMENT

      The City of Rotterdam, together with other government agencies, companies and municipalities in the Netherlands, signed the "Green Deal Circular Purchasing" agreement on 15 November 2013, in order to ensure that the purchased products and materials are reused optimally, preventing waste of materials and energy. According to calculations of a Dutch market research agency, the circular concept would save the Dutch economy 7 billion per year.


      SOCIAL RETURN ON INVESTMENT

      Social aspects are applied in every stage of the procurement process. An important aspect of the procurement policy on social return on investment is workforce participation of long term job queues. The requirement for the tendering contractor to spend 5% of the contractsum for local workforce participation applies to all contracts of more than €15,000.


      KEEPING TRACK OF SPP

      Rotterdam keeps track of performances through a green spend analysis, which monitors the implementation of SPP criteria. Contracted suppliers are monitored by contract managers on how they perform in reality during the contract period. In some cases they do supplier audits, on aspects such as the mining of natural stone (child labour practices), wood (certification) and concrete pavement production (LCA validation). Rotterdam also works with NGO’s like SOMO (ICT procurement) and Max Havelaar (coffee).

      SPP SECTORS

      ENERGY PERFORMANCE

      The Municipality of Rotterdam identified the need to make cost, resource and energy savings in its €2 billion worth of real estate. It also has high CO₂ reduction targets.

      ENERGY PERFORMANCE CONTRACTING

      An Energy Performance Contract (EPC) was awarded for a public swimming pool using the competitive dialogue procedure. The inclusion of maintenance responsibility and energy saving bonuses within this contract means that the contractor has a clear incentive for ensuring newly installed equipment is performing correctly and achieving energy savings.

      HEAVY DUTY VEHICLES AND BUILDING EQUIPMENT

      Since 2007, the city has implemented minimum emission norms in all of its contracts for construction projects that involves the use of heavy duty vehicles and building equipment.

      PUBLIC WORKS AND BUILDING MATERIALS

      Rotterdam has successfully intermediated between suppliers of concrete bricks and recycling firms in order to increase the use of granulates. Awards criteria were developed that improved separate collection and waste handling of demolished bricks and other concrete elements. For PVC and asphalt, the city’s policy is to purchase secondary materials.

      ZERO CARBON TRANSPORT SYSTEMS

      25% of the total vehicle fleet will be electric vehicles (EV’s) by 2018. The procurement department will collect the experiences from pilots to develop sustainability criteria and innovation procurement strategies to challenge the supply chain of clean transportation in the city. The so-called 'Green Deal 010 Zero Emission City Logistics' (ZES) sets the target to have an emission-free freight transport in the inner city by 2020, by means of electric, hybrid or bio-gas vehicles.